When to Book a Calligrapher?

Planning to book a calligrapher for your invitations and day-of details? Hand calligraphy is an art, so you'll want to be sure and leave ample time for your calligrapher to letter everything you need for the big day. 

Step 1: Reserve a spot

Calligraphers can book up quickly, especially during the busy season. So it is best to find and secure a calligrapher sooner rather than later. Even if you are months away from needing your invitations or addressing, you will want to reserve your spot on their schedule before it is taken by others. 

Step 2: Save-the-Dates and Invitations

Most calligraphers will need 4-6 weeks to complete custom pieces and addressing. So first, decide on the date you want to mail them. 

Save-the-dates should go out 4-6 months in advance. For destination weddings, you may want to send them 8 months in advance to give your guests plenty of notice to make necessary arrangements. 

Invitations should be sent 6-8 weeks before your wedding day. 

Try to give your calligrapher 4-6 weeks before the mailing date to finish your save-the-dates and invitations. Otherwise, you may incur rush charges or have to consider digital options. If you are a paper and hand-calligraphy lover, will be a huge disappointment!

Step 3: Day-of Pieces

Signs, Programs, Menus, Place Cards and Seating Charts won't be needed until shortly before the big day. But you should mention them to your calligrapher right away so they can plan the timing and secure your place on their calendar.

Be clear about what date you will need to have them in your possession. If they are being shipped, allow a buffer to account for any unexpected delays. They rarely happen, but it is best to be prepared! If you have a destination wedding, consider when you are leaving and how you will transport any large signs or decor items. 

After you have secured your calligrapher and nailed down the details, you can sit back, relax, and wait to receive some incredible and artistic pieces you and your guests won't forget!